ThoughtFire

Services

We do it all and best of all we love doing it!

 

Concept and Design

  • Design of logo and theme

  • Design of announcement, invitations, posters, Attendance & CPD certificates

  • Design, print and production of invitations, programmes and nametags

  • Planning and devising of Marketing and Promotional Strategies

 

Managing of Databases

  • Distribution of Invitations

  • RSVPs and Confirmations

  • Maintaining and Updating of Databases

 

Venue Liaison/Coordination/Management

  • Sourcing of Venue

  • Accommodation Bookings

  • Coordination & Management of Exhibition Requirements

  • Catering Requirements

  • Décor Requirements

  • Equipment Requirements

  • Audio-Visual Requirements

  • Video and Photography

  • Parking Requirements

  • Security Arrangements

  • Protocol Arrangements

  • Translation Facilities

  • Provision of Administration Office for Conference Members

 

Public Relations and Media

  • Media Relations and Publicity

  • Media Releases

  • Press Conferences

  • Editing and Writing

  • Employee Communications

  • Customer Communications

  • Crisis/Issues Management

 

Conference Packs

  • Sourcing of all conference material:

  • Nametags

  • Conference Bags

  • Workshop Material

  • Corporate clothing, Caps, Souvenirs, Speakers Gifts, Stationery

 

Transport Coordination

  • Flight Bookings

  • Confirmations of flights

  • Airport Transfers

  • Travel desk at Airports

  • Pre and Post Congress Tours

  • Accompanying Persons Tours

  • Shuttle Service for Delegates Conferencing

 

Registration

  • Signing in of Delegates

  • Handing out of Conference Packs

  • Manning of Help Desk during Registration

  • Provision of Staff for Duration of Registration

  • Distribution of Attendance & CPD Certificates

 

Additional Event Requirements

  • Sourcing and Liaising of:

  • Guest Speakers

  • VIP Protocol and Security

  • Applications for Mayoral Receptions

  • Sponsorship

  • Promotions

  • Design, Maintenance and Hosting of Web Sites

  • Coordination of Committee Meetings and Provision of Minutes

 

Expenditure Control and Budgeting

  • Collection of Registration Fees

  • Providing of Proposed Budget

  • Reports and Reconciling of Accounts and Event Logistics

Welcome to ThoughtFire

From sending out the invitations to flying the delegates in

We're a ONE-STOP-SHOP